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2. 2023 Food & Flick Fridays Booth Application

   This is our opportunity to highlight nonprofit resources and local businesses that provide valued services to families in our community. We encourage each organization to provide a game or activity: yard games, crafts or art projects, or a more immersive experience.

   Participation in this event is free. 

   Deadline to apply is Friday, May 26, 2023 at 5:00 P.M.

4. Business or Organization:*
5. Is your organization a non-profit?*

   1. Yes
   2. No
7. Event Day Contact:*
8. Address:*
10. Phone Number:
11. Cell Phone:*
12. Email Address:*
14. Website:*
15. Other Social Media:
17. What service(s) does your business, organization, or agency provide?*
18. Which date(s) would you like to attend:*

    1. June, 16, 2023 - Harney Park // A Bug's Life
    2. July 21, 2023 - Settlers Park // Top Gun: Maverick
    3. August 18, 2023 - Settlers Park // Shrek
20. How much time do you require to set up your booth space?*
21. Booth Description:*

    Describe your game/craft or activity/experience

23. • These events will be taking place outdoors. We plan to provide a 10’x10’ space. If you need more space, please contact Kaycee Lott at klott@firestoneco.gov.
    • We will not be providing tables/chairs or canopies, but they are welcome (see below for rules and policies). Power will be limited. Please reach out to Kaycee Lott if your activity requires power. 
    • Although we support outreach, enrollment, engagement, and marketing, this is not an event for direct or merchandise sales. We will not be accepting applications out of scope of the mission of these events. 
25. Rules & Regulations:

    •    Vendors are responsible for bringing their own equipment (canopies, tables, chairs and materials), and are REQUIRED to weigh down their tents (bricks or sandbags at least 40 lbs. per leg) in case of high winds. Failure to do so may result in a fine issued by the Town of Firestone.

    •    Vendors must have an attendant at their booth at all times during the event.

    •    Exhibitors will be allowed to TEMPORARILY park near the event site for unloading and loading. Immediately following this process, you must move your vehicle(s) to the Vendor Parking as indicated in the site plan. Any vehicle left unattended in the event area may be towed at the owner’s expense.

    •    All materials and equipment brought on the property shall be at the total risk of the vendor. Anything that would cause real or potential danger to any person will be prohibited.

    •    Displays may not exceed vendor space boundaries. No distribution of flyers and/or marketing material will be allowed outside of the vendor space, including in the park area or street.

    •    Vendors must remove all trash from space upon breakdown, or reimburse the Town of Firestone for cleaning.

    •    Food distribution will be allowed in designated areas only. All other vendors will not be allowed to distribute prepared food, even if complimentary. Exceptions include individual complimentary candy items (i.e. candy bowl). Product sampling is allowed with prior approval before the event.

    •    Any damage caused to the park or amenities by vendors will be charged to and paid for by the vendor. This includes any items owned by the Town of Firestone that are removed from the premises.

    •    Vendors or their staff can be turned away for what the Town of Firestone considers inappropriate behavior towards other vendors, visitors or staff. Vendors who have been turned away will forfeit their application fee.

27. Signature*

    By signing above, vendor recognizes and acknowledges that he or she assumes full risk of any injuries, property damage or loss which he or she may sustain as a result of his or her participation in our events. The Town of Firestone reserves the right of final decision in rules interpretation and enforcement. Further, vendor agrees to indemnify and hold harmless the Town of Firestone, its officers, employees and insurers from any and all liability for any damage, loss, injury or costs associated with or arising from his or her acts or omissions in connection with his or her participation. By signing this application, vendor also agrees to all  vendor rules and regulations and items established in the application.

28. Date:
    Date:
Leave This Blank:


30. 1. Receive an email copy of this form.
31. Email address

    This field is not part of the form submission.

32. Submit

* indicates a required field