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2021 Food Vendor Event Participation Application

2. 2021 Food Vendor Event Participation Application
   This application is a part of a vetting process where Food Trucks & Vendors may apply for any/all possible 2021 Firestone events. Please note that applying for all events does not mean you will receive approval to be present at each you've applied for. <br><br> <strong>Check for application deadlines below</strong>

   This application is a part of a vetting process where Food Trucks & Vendors may apply for any/all possible 2021 Firestone events. Please note that applying for all events does not mean you will receive approval to be present at each you've applied for.
   
   Check for application deadlines below

4. CONTACT INFORMATION

6. Business Name*

7. Name*

9. Address*

11. City*

12. State*

13. Zip*

15. Phone

16. Cell*

18. Email*

20. Website

21. Social Media

23. Type of Vendor*

    1. Food Truck
    2. Vendor Space

24. Space Needs*

    1. 10'x10'
    2. 10'x20'
    3. 10'x40'
    4. Larger than 50' length

26. Describe Menu*

    Please be specific as possible as we want to ensure variety and success of our vendors. The Town of Firestone reserves the right to approve or deny applications, and to make the final determination of participation to limit potential overlap of vendors.

30. AS A REMINDER
    Please know that communication about all event participation is primarily done through email. Please acknowledge that the following 3 email addresses will be delivering important event participation information to me: <ul><li><a href="mailto:events@firestoneco.gov">events@firestoneco.gov</a> <li><a href="mailto:aclark@firestoneco.gov">aclark@firestoneco.gov</a> <li><a href="mailto:ccardinale@firestoneco.gov">ccardinale@firestoneco.gov</a></li></ul> <br><strong>We strongly recommend you save the 3 email addresses above to my email address book to alleviate the possibility of important event information getting pushed to a SPAM folder.</strong>

    Please know that communication about all event participation is primarily done through email. Please acknowledge that the following 3 email addresses will be delivering important event participation information to me:

    • events@firestoneco.gov
    • aclark@firestoneco.gov
    • ccardinale@firestoneco.gov

    
    We strongly recommend you save the 3 email addresses above to my email address book to alleviate the possibility of important event information getting pushed to a SPAM folder.

34. EVENT DATES
    <strong>Please indicate which events you would be interested in participating in:</strong>

    Please indicate which events you would be interested in participating in:

36. FOOD & FLICK FRIDAYS

    Deadline to apply: April 23, 2021
    2 savory, 1 sweet truck per event.
    (Please select each individual date)

    1. May 21, 2021
    2. June 18, 2021
    3. July 16, 2021
    4. August 20, 2021
    5. September 17, 2021
37. SUMMER BITE CLUB

    Deadline to apply: March 19, 2021
    2 savory, 1 sweet truck per event.
    (Please select each individual date)

    1. May 7, 2021
    2. June 4, 2021
    3. August 6, 2021
    4. September 3, 2021
39. 4TH AT FIRESTONE

    Deadline to apply: May 21, 2021
    *$50 fee to participate, payment will be collected upon approval.
    

    1. July 4, 2021
40. HALLOWEEN SAFE NIGHT

    Deadline to apply: September 17, 2021

    1. October 29, 2021
42. CARBON VALLEY HOLIDAY FESTIVAL

    Deadline to apply: October 22, 2021
    Trucks with breakfast options only

    1. December 4, 2021
43. OTHER

47. SETUP TIMES:*

    How much time do you require to set up your booth space or prep your truck?

48. MERCHANDISE:*

    Are you selling merchandise at your booth?

    1. Yes
    2. No
50. ELECTRICITY:
    The Town of Firestone will not be providing electricity for any food vendors for any event. All food vendors will need to provide their own electricity and will be required to abide by the Frederick-Firestone Fire Protection District Guidelines for generators and Food Trucks.

    The Town of Firestone will not be providing electricity for any food vendors for any event. All food vendors will need to provide their own electricity and will be required to abide by the Frederick-Firestone Fire Protection District Guidelines for generators and Food Trucks.

52. INSURANCE:
    Food truck vendor spaces are not insured by the Town of Firestone. All vendors are to provide a Certificate of Insurance to the Town of Firestone as it reads above.

    Food truck vendor spaces are not insured by the Town of Firestone. All vendors are to provide a Certificate of Insurance to the Town of Firestone as it reads above.

56. APPLICATION REQUIREMENTS
    <b>In addition to this completed application, food vendors/trucks must submit:</b> <ul><li>A copy of the vendor’s current sales tax license for the State of Colorado</li> <li>Logo for advertising and promotional purposes</li> <li>Certificate of Insurance listing the Town of Firestone as Additionally Insured (151 Grant Ave., Firestone, CO 80520) and the Certificate Holder for EACH event you are confirmed to participate in</li> <li>Submit the application and gain the permit for the Frederick-Firestone Fire Protection District Food Truck Permit</li> <ul>This information can be found on their <a href="https://www.fffd.us/">website</a> Please email <a href="mailto:siacino@fffd.us">Steve Iacino</a> with any questions on this permit.</ul></li> <li>Copy of their current Colorado Mobile License <ul>PLEASE NOTE: Weld County Environmental Health Services <em><strong>does not</em></strong> recognize the Denver City and County licenses. All Denver license will be rejected.</strong></li>

    In addition to this completed application, food vendors/trucks must submit:

    • A copy of the vendor’s current sales tax license for the State of Colorado
    • Logo for advertising and promotional purposes
    • Certificate of Insurance listing the Town of Firestone as Additionally Insured (151 Grant Ave., Firestone, CO 80520) and the Certificate Holder for EACH event you are confirmed to participate in
    • Submit the application and gain the permit for the Frederick-Firestone Fire Protection District Food Truck Permit
    This information can be found on their website Please email Steve Iacino with any questions on this permit.
    • Copy of their current Colorado Mobile License
      PLEASE NOTE: Weld County Environmental Health Services does not recognize the Denver City and County licenses. All Denver license will be rejected.

58. SALES TAX LICENSE:

59. LOGO:

60. COI:

61. MOBILE LICENSE:

63. <strong>If you are applying for the 4th at Firestone, Halloween Safe Night or Carbon Valley Holiday Festival</strong> events, you must complete the <a href="https://www.weldgov.com/cms/One.aspx?portalId=169&pageId=3851">Weld County Public Health Temporary Food Event Application.</a> This is per Weld County. Firestone events abides by Weld County permissions. <ul><li>Series event (multiple dates) like Food & Flick Fridays and Bite Club do not have this requirements.</li></ul>

    If you are applying for the 4th at Firestone, Halloween Safe Night or Carbon Valley Holiday Festival events, you must complete the Weld County Public Health Temporary Food Event Application. This is per Weld County. Firestone events abides by Weld County permissions.

    • Series event (multiple dates) like Food & Flick Fridays and Bite Club do not have this requirements.

65. <strong>Town of Firestone businesses</strong> must have and provide a current Firestone business license. <br> <strong>Transient merchants (out-of-town)</strong> must have a current business license, but are not charged a separate business license or sales tax license fee for Town-sponsored one-day events provided they have submitted a completed application.<br> Vendors are responsible for collecting and remitting all applicable sales tax to the state.<b> Colorado: 2.9% Firestone: 3.6%</b>

    Town of Firestone businesses must have and provide a current Firestone business license.
    Transient merchants (out-of-town) must have a current business license, but are not charged a separate business license or sales tax license fee for Town-sponsored one-day events provided they have submitted a completed application.
    Vendors are responsible for collecting and remitting all applicable sales tax to the state. Colorado: 2.9% Firestone: 3.6%

69. SITE INFORMATION:
    Food trucks will be emailed a site plan with set-up minimum of 1-week before the event. Site plans will also be available on event day. <ul><li>Food trucks are responsible for bringing their own equipment to operate out of their truck and can also opt to bring large menu boards or banners for display in the park.</li> <li>All materials and equipment brought on the Town of Firestone property shall be at the total risk of the food truck.</li> <li>Food trucks must remove all refuse from area upon breakdown. Failure to do so may result in a fine from the Town of Firestone.</li> <li>Any damage caused to the park by the food truck will be charged to and paid for by the food truck. This includes any items owned by the Town of Firestone that are removed from the premises.</li> <li>The Town of Firestone reserves the right to change site locations and dimensions due to event logistics.</li> <li>Vendors are responsible for bringing their own equipment (canopies, tables, chairs and materials), and are <strong>REQUIRED</strong> to bring weights (bricks or sandbags) being s minimum or 20 LBS. per weight, for canopies in case of high winds. Failure to do so may result in a fine issued by the Frederick Firestone Fire Protection District and/or the Firestone Police Department.</li> <li>Vendor space assignments will be drawn at random by the Events & Programming Coordinator.</li> <li>The Town of Firestone reserves the right to change site locations and dimensions due to event logistics. </li>

    Food trucks will be emailed a site plan with set-up minimum of 1-week before the event. Site plans will also be available on event day.

    • Food trucks are responsible for bringing their own equipment to operate out of their truck and can also opt to bring large menu boards or banners for display in the park.
    • All materials and equipment brought on the Town of Firestone property shall be at the total risk of the food truck.
    • Food trucks must remove all refuse from area upon breakdown. Failure to do so may result in a fine from the Town of Firestone.
    • Any damage caused to the park by the food truck will be charged to and paid for by the food truck. This includes any items owned by the Town of Firestone that are removed from the premises.
    • The Town of Firestone reserves the right to change site locations and dimensions due to event logistics.
    • Vendors are responsible for bringing their own equipment (canopies, tables, chairs and materials), and are REQUIRED to bring weights (bricks or sandbags) being s minimum or 20 LBS. per weight, for canopies in case of high winds. Failure to do so may result in a fine issued by the Frederick Firestone Fire Protection District and/or the Firestone Police Department.
    • Vendor space assignments will be drawn at random by the Events & Programming Coordinator.
    • The Town of Firestone reserves the right to change site locations and dimensions due to event logistics.

73. INCLEMENT WEATHER:
    In case of inclement weather, events will be rescheduled by the Firestone Events Team. An email will be send out as soon as the decision to reschedule is made. Decision could be made the day of the event, depending on the weather situtation.

    In case of inclement weather, events will be rescheduled by the Firestone Events Team. An email will be send out as soon as the decision to reschedule is made. Decision could be made the day of the event, depending on the weather situtation.

77. By signing below, vendor recognized and acknowledges that he or she assumes full risk of any injuries, property damage or loss which he or she may sustain as a result of his or her participation in any event listed above. The Town of Firestone reserves the right of final decision in rules interpretation and enforcement. Further, vendor agrees to indemnify and hold harmless the Town of Firestone, its officers, employees and insurers from any and all liability for any damage, loss, injury or costs associated with or arising from his or her acts or omissions in connection with his or her participation in any event listed above.

    By signing below, vendor recognized and acknowledges that he or she assumes full risk of any injuries, property damage or loss which he or she may sustain as a result of his or her participation in any event listed above. The Town of Firestone reserves the right of final decision in rules interpretation and enforcement. Further, vendor agrees to indemnify and hold harmless the Town of Firestone, its officers, employees and insurers from any and all liability for any damage, loss, injury or costs associated with or arising from his or her acts or omissions in connection with his or her participation in any event listed above.

79. First Name

80. Last Name

81. DATE:
    DATE:

    DATE:

83. NOTIFICATIONS:

    1. I do NOT wish to be placed on an email or mailing list for future projects
    2. I do NOT give permission for media coverage of myself and/or my minor child/ward to be disseminated for public relations purposes.

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