Frequently Asked Questions

Requestors are required to provide some contact information. Providing an email address will allow you to log into the portal to view your request and access records uploaded to it. In addition, this will enable staff to send you notifications regarding the status of your request.

The requestor's contact information is not published on the portal. However, all information sent and received by any employee is subject to the CORA; therefore, any communications and data exchanged or provided to the Town are public records and may be released in response to a public records request.

The Town of Firestone strongly recommends including details that will facilitate a focused search:

• Describe the nature of the record being requested and/or provide the name or identification number of the records to the best of your knowledge.
• Provide the time frame or date range you are interested in
• When possible, identify the departments and/or employees that may be involved in the subject matter.
• Avoid abbreviations.
• When applicable, provide specific addresses.

The Town responds to requests for public records through its public records portal, NextRequest, pursuant to CORA. After receiving a records request, the Town Clerk's Office will review and process it according to the Town of Firestone Colorado Open Records Act Policy and Procedures.  

The Town's research and retrieval fee is $41.37 per hour commencing after the first hour of work. Fees for copies, printouts, and photographs are in accordance with C.R.S § 24-72-205, pursuant to which the fee for a copy of a standard page is .25 cents per page, and the actual cost or providing a copy in a format other than a standard page.

If the Official Custodian reasonably believes that fulfillment of any request may result in more than one hour of staff time to research, retrieve, segregate, or prepare the records, the Official Custodian shall require a monetary deposit before commencing work to research and retrieve or prepare the records. The Applicant will be required to pre-pay the estimated costs before the Town commences action to retrieve and make available the records. If the final amount is greater than the estimate, the Applicant shall pay the additional amount at the time the records are made available. If the final amount is less than the estimate, the overpayment amount shall be refunded.

Read the Colorado Open Records Act Maximum Hourly Research and Retrieval Fee Memorandum here. 

Public records may not always be immediately available for inspection, as some are stored off-site or require legal review before release. To confirm the availability of specific records, please submit a records request.

Electronic records identified as responsive will be made available through the public records portal. These records will be sent to the requestor and accessible for public review on the portal.

If you prefer to review responsive documents in person, you may request an in-person inspection. Depending on availability, an appointment may be required. Once your request has been fulfilled, you can inspect the records at the Town Clerk's Office during regular business hours: Monday through Friday, 8 a.m. to 5 p.m. (excluding Town holidays) at 9950 Park Avenue, Firestone, CO 80520.

No. Most requests will be published, but if the record is a personnel file or deemed sensitive, it will not be published and will only be sent to the requestor.